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Conway Primary School

Safeguarding Information for Visitors & Volunteers

Safeguarding Information 

All staff and visitors alike have a responsibility for safeguarding our pupils. To ensure this we ask the following:

  • All visitors must sign in at Reception using our Inventry System upon arrival.
  • Visitors will be issued with a badge that must be worn and visible at all times.
  • Visitors are asked to read the Safeguarding for Visitors leaflet in full on arrival on their first visit .  
  • Visitors should remain in Reception until under the supervision of a designated member of staff
  • Switch off you mobile phone/device and store it in your bag
  • In the event you do need to use your mobile phone or camera enabled device, please do so in an area that is not accessed by the children, this includes corridors. Such places could be in one of the offices or in the staff room.
  • Do not take pictures, videos or sound recordings of any pupils unless you have sought permission from the school.
  • If you are working with a child, please ensure the class teacher is aware of this, where you are working and approximately how long for
  • If you are working with a child, please do so in a space that is open, or have an open door or visible by others through a window
  • If you have a concern about a child please pass this on to the child’s class teacher, who will then follow our safeguarding procedures. If they are not available, please speak with one of our Designated Safeguarding Officers – Linda Greenlees, Keith Robertson or Kelly Barham.
  • If you have a concern about another adult in school, please ask to speak to a Designated Safeguarding Officer.
  • Always share concerns with school staff, no matter how small they may appear, and don’t keep them to yourself.
  • If a child says something to you that you think could be a safeguarding concern, act as above, and if possible write down what was said immediately. Listen to the child, do not question them or promise them that it will remain confidential between the two of you.  If you feel that a child may be at risk of harm but are not sure, then inform one of the Safeguarding team immediately. They will offer advice and take appropriate action. Child abuse can happen to any child regardless of elements such as gender, culture, religion, social background ability or disability.
  •  A copy of the schools Safeguarding policy is located on the schools website and within the school office.

Types of harm

We all have a responsibility to keep children (under the age of 18) safe, both at home and in school. Harm is identified in four ways:

Physical - when a child is deliberately hurt or injured.

Sexual - when a child is influenced or forced to take part in a sexual activity. This can be a physical activity of no-physical, e.g. being made to look at an inappropriate image.

Emotional - when a child is made to feel frightened, worthless or unloved. It can be by shouting, using threats or making fun of someone. It can also be when children see their parents, or visitors to the home, fighting or using violence.

Neglect - when a child is not being taken care of by their parents/ guardians. It can be poor hygiene, poor diet, not keeping appointments for additional support, not coming to school are being left home alone. REMEMBER...if in doubt...ask Please do not leave our school with

If a child discloses they might be subject to abuse:

React calmly 

Listen carefully to the child, particularly what is said spontaneously.

Do not promise confidentiality. Explain to the child that you must pass on the information if you are worried about their safety.

Do not ask leading questions or make judgements. Clarify and check your concern if you feel that you are not sure, by using, for example, ”tell (T), explain (E), describe (D)” but as soon as you believe that there might be a genuine issue, ask no further questions. This would compromise further enquiries.

Only trained investigators should question a child.

Reassure the child that they are doing the right thing. Record carefully, on a Orange Form (found in all rooms within the school) what the child says in their own words including how and when the account was given. This must then be dated and signed and immediately passed to one of the Safeguarding Team.

Fire/Emergency Procedures

Any person discovering a fire must:

  • Operate the nearest fire alarm. (The fire service will be called immediately by dialling "999" using the nearest telephone, when appropriate.

On hearing the fire signal:

  • When in class the order to evacuate will be given by the teacher, who will indicate the route to be followed.
  • When not in class form a single file and move by the most direct route to the place of assembly.
  • At all times act quietly and calmly.
  • Do not stop to collect your personal belongings.
  • Once within the Playground please make yourself known to the School Business Manager and/or Office Fire Warden who wear Yellow High Vis Vests and an Orange Arm Band.

First Aid

If a child requires fist aid assistance when in school please contact one of the first aid team.  Details available within the school office.

Evacuation Plan in event of an intruder

Any person discovering an intruder in school should immediately make the Head Teacher or School Business Manager aware.

The Head Teacher/SBM to contact the Police immediately by dialling "999" using the nearest telephone.

Do not attempt to engage with the intruder Once aware of an intruder alert -

In-class Instructions:

  • Close all blinds, close any doors, all children to sit down on the floor in centre of classroom Teacher to remain calm and reassure all pupils Around the School Instructions:
  • Remain calm and reassure all pupils whilst escorting them to the nearest classroom – once in the classroom follow the in-class procedures.

Play Ground:

Calmly and quickly escort the pupils away from the school buildings. Do not attempt to come into the school. Assemble in the Forest School Area  and raise the alarm with a member of the office staff where possible.

Evacuation Plan in event of an incendiary device:

Any person discovering a bomb in school/receiving a call advising of an incendiary device on the school grounds should:

  • Ring the hand held school bell (located in the bumps area)
  • Contact the Police immediately by dialling "999" using the nearest telephone.
  • Do not attempt to move or tamper with the device in any way On hearing the bell When in class the order to evacuate will be given by your teacher, who will indicate the route to be followed. 
  •  When not in class form single file and move by the most direct route to the place of assembly. At all times act quietly and calmly. 
  • Do not stop to collect your personal belongings.
  • Do not attempt to pass others on your way to the place of assembly
  • The place of assembly area are clearly marked throughout the playground and further guidance is with in the Fire Procedures Policy